I thought this would be a super appropriate post as being organised around Christmas time is key to success. When I first started my job many moons ago, part of my role was to be an Executive Assistant. For anyone that isn't sure what that is, its mainly diary management and errand running. As I am always super organised, this wasn't too much of a hardship for me but on the odd occasion I would go into sheer panic. One time that has stayed with me was when I was about four days into my new job and I was asked to buy a bottle of champagne. Easy enough right? Well to be honest with you, I had just come from uni and as a student, I hadn't seen a bottle of champagne for a very long time. By the time I had found where to buy one, what the occasion was and the budget, I was all a bit flustered. So for anyone that is going into this kind of role, here are my top bits of advice;
- Always ask for specifics - Whether this is the date, location or budget, this information can be vital to getting it right.
- Think outside the box - Will parking be needed? Are the tubes on strike that day? What is the weather doing? Once you get into this mindset it will take you about three seconds to do on a regular basis.
- Second guess everything - Be one step ahead, for example, drop the person you are meeting an email to make sure they can still make it. It may sound silly, but it could save you a whole lot of time and effort in the long run!
- Stay calm - Don't let pressure get the better of you as you wont be able to think clearly.
- Check, check and double check. Whether it is a meeting or a document you have checked, there is no harm in making sure it is right.
If you take some of these tips on board, this should hopefully help you to ease yourself into this role. Obviously, my main advice is just to be yourself and lets be honest, whats the worst that can happen?!